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How to success in delegating effectively ? 4 rules to follow






 Do you have powerful intelligence? You have an incredible charm? Your charisma lights up everyone you meet? And you have proven professional skills? That's perfect! But... You are not a machine. And yes, you can't do everything or be good at everything. For your success and that of your partners, you will have to delegate!


It is true that it is not easy to know how to delegate certain tasks, because delegation is often associated with a loss of power and control. However, it has many advantages if it is well thought out and organized. It is an essential skill for any manager or entrepreneur, and one of the powerful levers of performance and productivity.


Moreover, it gives you the opportunity to express your leadership and to propose an effective management. So, here are the 4 rules to follow to help you succeed in delegating effectively.


Succeed in delegating effectively: Delegate tasks, not your responsibilities


The choice to become an entrepreneur is often based on a desire to be free and to do as one pleases. However, what we often forget is that the more the business develops and takes off, the more time-consuming the tasks become, the more they are an additional workload and get away from our core business.


Delegating becomes essential. But whether you are a project manager, a manager or a company director, you are often afraid of losing control, afraid of losing time to explain, afraid that the missions will not be carried out correctly. In short, in management, learning to delegate is not easy.


But what exactly do we mean by delegating and what do we delegate?


If the idea of delegating gives you the shivers, learn to understand your brakes and fears. Always keep in mind that you are delegating certain tasks, not your responsibilities. When you delegate a file, your administration or your communication, you get support, you involve your team, but you never give the keys of your company. The strategy and the objectives are yours.


You keep your decision-making power. You are the one who opens the way and guides. And through delegation, you share that vision, you communicate it. Since you cannot be in charge of everything, and unfortunately you are neither omnipotent nor omniscient, delegating missions allows you to go faster by involving your employees.


By delegating, you free yourself from the mental load and time that you can then invest in missions that require your skills and know-how. Identify your strengths and limitations. Knowing how to delegate is an undeniable managerial quality. It means knowing how to call on someone better than you and to do this, you must get to know yourself well.


For the delegation process to go well, not only must it be anticipated, but it must also be based on trust. Successfully delegating certain tasks must be done in an organized manner.


Succeeding in delegating effectively: trust

 


That's it, you've done the trick, you know what task you want to delegate. You are on the right path. Now you have to let go! Not easy, is it? But you don't leave the keys to a stranger. Before delegating, take the time and get to know your future partners. You don't delegate just anything to just anyone at any time.


Surround yourself with trusted collaborators and control the missions you entrust to them. Every time you delegate the execution of a task, you gain in efficiency. Choose partners with the required skills and help them develop new ones.


Managing your team means organizing the work, knowing how to manage and supervise each collaborator, entrusting them with responsibilities and federating them around a common project with enthusiasm. However, trust does not exclude control, but do not spend your time on it. The objective is to take a step back, to free up your time and stress, not to add to it.


Otherwise, you will only succeed in inspiring distrust. Trust can be learned. So take it one step at a time. You don't have to delegate everything at the risk of giving the impression that you are getting rid of the mission you are transferring. It's not a matter of unloading, but of being more efficient and prioritizing.


Successful delegation: Clarify objectives and expected results

 


If delegation is about passing on some of your power, the crucial step is to define what that power is. And to do this, it is important to understand that your power is none other than the vision you have of your project.


 


As a reminder, a vision is :


a preparation work ;

a very precise action plan;

a clearly defined objective.

 


Without this vision, it is impossible to :


plan the work ;

set priorities;

set goals;

manage time;

communicate instructions well;

clarify requirements;

checking that the work done is what you expect;

develop skills ;

motivating your team

establish credibility in the delegation of the task entrusted.

 


Once this clarification work is done, and only then, you can transmit the information to your collaborators. And yes, not before! Because they are neither soothsayers nor omniscient. You must be sure that your directives are clear enough to be understood and carried out.


To do this, you must also be willing to spend time explaining in detail your vision and the expected result. This time is necessary because it allows your collaborator to assimilate the ins and outs of his mission, but also to improve your speech so that it becomes more and more fluid over time.


 


In order for trust to be established gradually, it is also essential to control the activity, not the employee. You will therefore need to :


define and implement indicators to manage quality and control deadlines;

develop dashboards, a CRM, a collaborative tool so that everyone can access them and work as a team;

Design a schedule to quickly visualize tasks and deadlines and complete missions.

 


Once these actions are in place, you will notice that two positive points will emerge very quickly. On the one hand, you will have created trust, cohesion and commitment. You will have built a real partnership.


On the other hand, succeeding in delegating effectively will also save you time. This precious time that you have been looking for for so long to focus on your core business.


Succeeding in delegating effectively: The key? Stay tuned.

 

Last but not least, the last rule for successful delegation is active listening.


The role of the manager or leader is not limited to managing time and "assigning tasks to team members. He or she must allow the emergence of each person's motivations.


It takes time to integrate the information, to distinguish the steps and to reach the objective of each mission. It is therefore essential to make yourself available to take stock on a regular basis, answer questions and remove obstacles so that the work environment is serene and creative.


This time spent with your collaborator or freelancer will be beneficial in the long run. It allows you to reformulate your expectations, to motivate, involve and empower your partner, and to understand his training needs if necessary.


The practice of active listening is a real asset for delegating. It allows you to have a positive attitude and discourse. And delivering an authentic message has the tremendous power to put the other person in a constructive position. They will then be in a good position to carry out their role effectively and hear the areas for improvement when they are notified.


Because being positive also requires honesty. This is the essential condition to gain in efficiency.


Benevolence cannot be stated, it must be demonstrated. By being open and available, you multiply the opportunities for exchange and allow your interlocutor to express his ideas fully and freely without the fear of judgment.


Schedule a regular debriefing and you will receive quality feedback that will help you improve your management skills.


This is a real quality, which may be innate in some people, but which always requires constant work. And given the benefits, it would be a shame to go without!


 


As you will have understood, succeeding in delegating effectively is learned and practiced with method and organization. Whether you work in a team with employees or freelancers, delegation is a challenge and a major asset, which allows you to give responsibility to your work team, to better manage and organize your time, and to motivate your collaborators.



So, no more excuses, contact me and let's discuss how you can delegate effectively! 



Article 4:  Entrepreneurship: 5 Useful Tips for Taking Care of Yourself



Life as an entrepreneur is demanding. We often set the bar high and sometimes compete with other entrepreneurs for market share. As with any profession, it is important to maintain a certain level of performance. In order not to burn out and to manage your time well, you need to have a clear vision of what you want to achieve and the strategy to implement. It is therefore important to be in good shape. But to take care of yourself, you must also know how to listen to your needs and limits, be able to prioritize and make choices, step back and disconnect regularly. That's why, in this article, I offer you some simple advice that will allow you to take care of yourself.


Suspend time regularly

In order to lift your head from the handlebars, breaks are your allies. Not only do they recharge your batteries, but they also have the advantage of being as essential as work time itself.


It's a chance for you to relax.

Your brain releases the pressure.

You are more creative.

Your communication flows better.

Your productivity improves.

The saying, "He who wishes to go far, spares his mount" is quite true. If you want to last and have all your resources at your disposal, working non-stop is not a good option. Breaks and vacations have their place in your agenda and can be planned.


Integrate a wellness routine

I invite you to create a wellness routine. A balanced diet, quality sleep, mindful breathing, physical activity and creative practice can, among other things, help you to:


better manage your emotions ;

eliminate toxins;

regenerate your cells;

reduce your blood pressure;

Stimulate your blood circulation;

reduce anxiety;

free your imagination.

Thanks to this routine you keep a clear mind, you are able to focus on your work when necessary, you reconcile parenthood and entrepreneurship and spend time with your loved ones. In short, you build your balance between personal and professional life, you harmonize your body and your mind.


 


Taking care of yourself also means being indulgent with yourself

To get there, you must nevertheless allow yourself a certain amount of indulgence and accept that you can't always control everything.


Know how to listen to yourself

For example, have you ever said to yourself "I'm going to rest later" or "I still have some tasks on my to-do list to finish before tonight"?


I ask you two questions:


Is this realistic?

Is it safe?

If you think about it, the first one is endless. Like the Danaïd's barrel, it never ends.


The second one can be seen through the prism of exhaustion. What happens if you are exhausted and need several days to rest and recharge? Taking care of yourself is also taking care of your mental and physical health. Let's be honest with ourselves and acknowledge the signs of fatigue when they occur.


Delegate what can be delegated

Again, it's all about balance. Despite all your qualities and experience, you can't do everything. Others are not only more qualified, but also faster. Taking care of yourself is also about accepting your limitations. If you are not able to perform certain tasks or missions, delegate them. Surround yourself with competent people:


You need to clarify your goals.

You are required to set priorities.

You build trust.

You improve your communication.

In the entrepreneurial life, you don't have to be perfect, but you do have to be honest with yourself. If you are tired, let someone else do it for you.


Be aware of your priorities

If you are prone to insomnia or sleep problems in general, it is possible that the way you manage your time is one of the causes. Caught between excitement and the fear of missing a project, or a client, we tend to act rashly and sometimes take care of things we don't need to, before doing what's really important. Consider a few questions you should think about:


What should I expect in the next five years?

What is important to me?

What are my priorities?

Prioritizing and visualizing is anticipating. Taking care of yourself and being attentive to your needs allows you to not suffer or be in reaction, but in the permanent adaptation between what you experience and what you wish.


How to success in delegating effectively ? 4 rules to follow Reviewed by pite on August 30, 2022 Rating: 5

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